The Administration Office supports County Council, the office of the Warden, the Chief Administrative Officer and County Clerk.
It ensures good governance and is committed to the mission of supporting people and our communities.
Chief Administrative Officer (CAO)
Information Access & Privacy
Some information may routinely be made available to the public without a formal freedom of information request.
A formal request is needed if the request includes personal information or if one of the exemptions set out in the Act applies to the information being requested.
MFIPPA Request forms together with payment should be sent by mail to:
County of Hastings
ATTN: Allison Goodwin, Deputy Clerk and Records Management Coordinator
235 Pinnacle Street, PO Bag 4400
Belleville, Ontario K8N 3A9
The Commissioners for Taking Affidavits Act empowers municipal clerks and other officials to take various types of declarations and to administer oaths.
A commissioner for taking affidavits (also known as commissioner of oaths) is not the same as a notary public. A commissioner has authority only to administer oaths and take affidavits. A Commissioner is not responsible for the content of the affidavit.
Some legal documents, such as affidavits or statutory declarations, require you to make a legal oath that what you are saying is true. Northumberland County has staff who are Commissioners of Oaths.
This service is available during business hours at the office of the Clerk.
- Please call ahead and make an appointment to ensure the availability of a signing officer.
- You will need to bring valid, government-issued photo identification with you, such as a valid driver's licence.
- All parties required to sign the document must attend in person.
- Please do not sign your completed document in advance – you must sign your documents in the presence of the Commissioner of Oaths.
- If you sign a legal document that requires your oath, the content of that document is your sole responsibility. When you make an oath, you are known as the "deponent" — the person whose signature is being commissioned to ensure the content of the affidavit.
Hastings County Commissioners of Oaths are not authorized to notarize documents. If your document requires the signature of a Notary Public, please contact a professional lawyer or a justice of the peace.
Please note that the Commissioner of Oaths reserves the right to refuse commissioning services of any document.
The Personal Health Information Protection Act (PHIPA) guides the management, access and storage of health information by all health information custodians (Long-term care homes, Paramedic Services, Hospitals). Its main purpose is:
- To create a consistent approach to protecting personal health information across the health sector.
- To give individuals greater control over how their personal health information is collected, used or disclosed.
Hastings County is the custodian of personal health information at both Long-term Care Homes (Hastings Manor and Hastings Centennial Manor) and our Paramedic Service (Hastings-Quinte Paramedic Services). Our departments (Long-term Care and Paramedic Services) administer the Act on behalf of the County of Hastings.
Any requested personal health information will be provided by hard copy, which must be signed for and picked up from a Hastings County location or sent by registered mail or bonded courier.
With limited exceptions, PHIPA requires custodians to obtain consent before personal health information is collected, used or disclosed. In addition, the Act provides individuals with a right to access and request correction of their personal health information. To obtain information about exemptions and procedures relating to the Act or its Regulations, refer to the Ontario Information and Privacy Commissioner’s Office. Requests for information may be reviewed by the Information and Privacy Commissioner of Ontario if you feel that the reply you’ve received and/or certain exemptions are not correct.
Requests for Personal Health Information under the Personal Health Information Act, 2004 can be submitted in writing to the County Clerk’s office by emailing firstname.lastname@example.org using the Request to Access Personal Health Information Form, or to the department that holds the records:
Hastings Centennial Manor:
Director of Nursing
(613) 332-2070 ext 6609
Director of Long-Term Care
(613) 968-6467 ext 2227
Hastings-Quinte Paramedic Services:
Deputy Chief, Quality & Development
613-771-9366 ext 226
All requests must be received in writing. Most information held by the County of Hastings is available by directly contacting the department responsible for the information you are requesting.
Most information held by the County of Hastings is available by directly contacting the department responsible for the information you are requesting. We will make every effort to process your request in a timely manner. If your routine disclosure request is denied, you may submit a formal Freedom of Information request to the County Clerk’s Office to email@example.com by completing the Request form. All requests must be received in writing.
There is no initial fee associated with routine disclosure requests; however, fees for retrieval, reproduction, labour, and shipping may be applied at the discretion of the department director. We will give you an estimate of these fees before proceeding with your request.
The fees for routine disclosure requests are $7.50 per ¼ hour (15 minutes) of time for manual search of records and $0.20 per page for copies. Shipping charges may apply.
The County of Hastings is committed to protecting the personal information in our care and control, ensuring the confidentiality and security of that information. The County of Hastings will adhere to the protection of privacy provisions of The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and The Personal Health Information Protection Act (PHIPA).
The Corporation of the County of Hastings has taken appropriate measures to protect and ensure that privacy of any personal information is protected and the County will not, under any circumstances, use any information provided to the County for any purposes that is inconsistent with the purpose for which the information was provided or within the provisions of the MFIPPA Act.
Under Section 36(2) of The Municipal Freedom of Information and Protection of Privacy Act an individual may challenge the accuracy of their own personal information held by the County if you believe that there is an error or omission. To correct your information that is held by the County of Hastings you will need to complete the Freedom of Information Request Form and submit the $5.00 fee payable to the County of Hastings.
If you think that your personal information was collected, used or revealed improperly by the County of Hastings you may contact the County Clerk’s office by email at firstname.lastname@example.org.
In accordance with S. 57(1) of The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) requests for information will be charged a fee. The fee for a request is $5.00 plus additional fees of $7.50 per ¼ hour (15 minutes) of time for manual search of records and $0.20 per page for copies. Shipping charges may apply.
Requests will not be processed until such time that the $5.00 application fee is received.
Should the estimated cost of your request be greater than $100.00, you will be provided with an estimate, and a 50% deposit will be required prior to completion.
The County Clerk will respond to your request within 30 days. Should an extension to this timeline be required, you will be advised promptly.
To obtain information about exemptions and procedures relating to the Act or its Regulations
refer to the Ontario Information and Privacy Commissioner's Office.
Requests for information may be reviewed by the Information and Privacy Commissioner of Ontario if you feel that the reply you've received and/or certain exemptions are not correct.